Teams

a central part of modern workplaces, offering a platform for seamless communication and collaboration. One of its numerous key features is the ability to conduct virtual meetings with colleagues and partners. However, in some instances, you may want to invite external guests to your Microsoft Teams meetings who do not have a email account or use Microsoft services.



The first step to adding external guests is to ensure you have the necessary permissions within your organization. As a meeting organizer, you may need to check with your superior to confirm whether external access is allowed and what settings are in place.



To invite an external guest to a meeting, you need to add them as a guest in Microsoft Teams. Here's how to do it:


Start by including the external guest's email address to the meeting invitation. This will send a meeting invitation with a link to join the meeting via a web browser.
As you add the guest's email to the meeting, Microsoft Teams will automatically send them an invitation with a link to join the meeting. Please note that this is only possible if the external guest receives an email notification; they may need to check their promotional email to ensure it is not filtered out.
Upon receiving the invitation, the external guest can click on the meeting link, which will then prompt them to create an account. The good news is that external guests do not need to sign in with a Microsoft account as they can simply select "Sign in as a guest" on the sign-in page.
To accept the external guest's request, you as the meeting organizer will need to approve their request via the Teams meeting invitation. This can be done by clicking on the "Approve" button.

Tips for adding external guests to Teams meetings:

Use the "Send a link to join online meetings" option when sending meeting invitations to external guests. This will enable them to join the meeting via a web browser.
External guests will need to use a approved interface to join the meeting. This includes Mozilla Firefox and Safari.
As the meeting organizer, ensure that the external guest's email is added to the meeting invitation and that you receive confirmation of their request.
External guests can be taken off meetings by selecting the "Remove" option in the Teams meeting invitation.

In summary, Teams官网 adding external guests to your Teams meetings can be a straightforward process. By following these steps and tips, you can ensure smooth collaboration with external parties and expand the reach of your Meetings in Microsoft meetings.